Room booking requests for general teaching space

Booking release dates

In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period. Requests received within the one-week collection period will be booked in accordance with their respective priority. Booking requests received after the one-week periods will be processed on a first come, first served basis.

All bookings must adhere to Policy 9 – Booking and Rental of UBC Space and Public Health Orders.

* No ad-hoc bookings will be accepted for Thursday, October 12, 2023.

**Collection week – booking requests for winter and/or summer sessions will be collected for a one-week period (i.e. Monday - Sunday) for each respective session. For example, if January 25 is the release date, then January 25 - 31 is the collection week. Anything submitted on February 1 onwards will be processed on a first come first serve basis.

Booking general teaching space

Booking procedures vary by affiliation with UBC:

UBC staff/ faculty

UBC Students

Non-UBC Individual/ groups

Booking Priorities for General Teaching Space:

General teaching space is a finite university resource that serves to facilitate teaching and learning. With the significant demand for these spaces, allocation of general teaching space requires prioritization.

The booking guidelines and priorities list can be found here.

Policies and resources

• Policy #UP9 Booking and Rental of UBC Space

• Policy #UP5 Ownership and Use of UBC Equipment and UBC Support Services

• Policy #UP8 Posting of Notices, Posters, and Signs

• UBC's Respectful Environment Statement

• UBC Vancouver buildings and classrooms list

Additional Information

• Book an outdoor event through Campus and Community Planning

• UBC IT Audio Visual Services Events and Rentals

• UBC Conferences and Accommodations

• UBC Robert H. Lee Alumni Centre

• Nest Catering and Conferences

• Liquor Licenses