Submit an SIS Configuration Request

To set up a new credential the following information is required:

• ​Official credential name (50-characters or less including spaces which will be displayed on official documents including parchments and transcripts).
• Credential description (30-characters or less including spaces which will be displayed in SISC).
• Credential code (6-character abbreviation of the new credential).
• Minimum and maximum year level of students in this credential. 
• If there is any specialization offered in this degree program. If yes, the maximum number of specializations student in this degree program can apply. 
• If specialization names are to be printed on parchments for this credential.
• Year of this credential when students must declare a specialization.
• Faculty awarding this credential (e.g. G+PS*).
• Faculty administering this credential (e.g. ARTS).

* The Faculty of Graduate and Postdoctoral Studies (G+PS) is the awarding faculty for all UBC Vancouver graduate degrees, and the College of Graduate Studies is the awarding faculty for all UBC Okanagan graduate degrees.

To set up a new program version the following information is required:

• Credential abbreviation (6-characters).
• Credential version abbreviation (4-characters).
• Entry description (30-characters or less including spaces describing the new program version).

The following information is optional:

• Minimum and maximum year level of students in this program version.
• For graduate programs, the minimum number of full-time and part-time steps.

To set up a new specialization the following information is required:

• Credential name or abbreviation.
• Specialization description (50-characters or less including spaces which will be displayed on transcripts, e.g. Major in Mathematics).
• Primary program type (e.g. major, minor, honour, option, concentration, combined honour, combined major, etc.).
• Primary subject area (4-character subject code if available, e.g. MATH - Mathematics, ENGL - English).
• Effective start session for this specialization (e.g. 2020 Winter).
• If students can declare this specialization through the SSC (i.e. self-declared or application-based entry).
• Faculty administering this specialization (e.g. ARTS).
• If this specialization will be published on the online course schedule.

The following information is optional:

• If this is a new subject area, a new subject code (4-characters) and subject area description (30-characters including spaces).
• Secondary program type and subject (e.g. Combined Major in Computer Science and Physics).
• Minimum and/or maximum year level in which students can be in this specialization.
• Department administering this specialization.
• If this specialization is valid with other specializations (i.e. if students can complete more than one specialization).
• If students are required to be in a program version to enroll in this specialization.

To set up a new course subject the following information is required:

• Course subject code (3 or 4-characters).
• Full course subject description (50-characters or less including spaces to be displayed in the academic calendar and online course schedule).
• Entry description (30-characters or less including spaces).
• Abbreviated entry description (18-characters or less including spaces).
• Faculty administering this course (to be displayed in the academic calendar and online course schedule).
• Department administering this course.

Discontinuation of Specialization

To discontinue an existing specialization, the following information is required:

• Specialization code.
• Specialization name.
• Last valid session (e.g. 2020 Winter).
• If this specialization is to be unpublished from the online Course Schedule immediately.

Dual Degree

To set up a dual degree, the following information is required:

• First credential code (6-characters).
• Second credential code (6-characters).
• Effective start session for this dual degree (e.g. 2020 Winter).

Faculty/School

To configure a new Faculty/School or update an existing Faculty/School, the following information is required:

• Faculty/School Name (50-characters)
• Faculty/School Code (4-characters)
• Administrative campus

Other

• For all other SIS curriculum configuration requests please provide a detailed description and the Student Systems Management team will follow up if further details are required.