Last update: September 28, 2017

The information on this page is for:

  • UBC staff/faculty that would like to book a general teaching space for University activities.

Students, please visit UBC students general teaching space for instructions on how to book space.

Non-UBC individuals/groups and UBC faculty and staff booking space for activities not related to University business, follow the steps here.  

On this page:

Booking release dates

In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period.

Room booking period

Release date

 December 5-20, 2017

(December exams)

November 15, 2017

April 10-25, 2018

(April exams)

March 14, 2018

April 26-June 24 and

June 30-Aug 13 and Aug 19-31, 2018

(Summer term 2018)

January 24, 2018

June 25-29, 2018

(June exams)

June 6, 2018

Aug 14 – 18, 2018

(August exams)

July 25, 2018

 

Scheduling Services will adhere to booking release dates and booking priorities for general teaching space when processing booking requests. We recommend you read the helpful hints at the bottom of this page prior to booking.

Make a room booking request

Option 1

  1. Check under UBC General Teaching Space website
  2. Submit a room booking request via the Scientia Web Room Booking (WRB). The advantages of using this method are:
    1. You will receive confirmation of the room booking within one business day.
    2. You can view all general teaching spaces that are available to book.
Get access to the Scientia Web Room Booking (WRB)

If you are a current UBC staff or faculty member and you don’t already have access to WRB, complete the SIS administrative access form on the Request SIS Access page. When completing the form, select RMBK under Group.

Option 2

Room booking request form

Scheduling Services will process the request and email you room booking confirmation within two business days.

Please note that due to the high volume of requests received at the end of January, end of July, and in September, processing may take longer than two business days. Please do not advertise your event until you have received a final booking confirmation.

Make a payment

If the activity generates revenue above the cost recovery of the activity, the booking will be subject to a room rental rate and may be subject to additional fees for AV support and building access. Scheduling Services will contact you to arrange payment via Visa or MasterCard.

Room rental rates

  • Room Rental Rates are effective September 1, 2015.
  • If the room is rented for a fee charging event, and the activity generates revenue above cost recovery, half the rate listed in the table below will be charged (only for UBC Staff/Faculty for University activities). Please note that activities booked by UBC staff/faculty that are not University activities will be charged full price.
  • Rooms are rented for a minimum of four hours and additional time is charged on a per-hour basis.
  • GST is not included and rates are subject to change.

Room capacities and minimum charges

Room capacity

Minimum charge

Hourly rate after four hours

0-20

$100

$25

21-39

$155

$40

40-99

$185

$45

100-200

$330

$80

201-300

$385

$95

301-400

$440

$110

Featured rooms

A featured room rate applies for rooms that are in higher demand.

Room

Seating capacity

Minimum charge

Hourly rate after four hours

ALRD 105

94

$200

$50

IBLC 261

112

$400

$100

IBLC 182

154

$400

$100

SWNG 121

187

$400

$100

SWNG 122

188

$400

$100

SWNG 221

190

$400

$100

SWNG 222

190

$400

$100

ANGU 098

260

$460

$120

ESB 1013

350

$550

$130

CIRS 1250

426

$620

$150

WOOD 2

503

$620

$150

Building Operations opening and closing fees

If your event falls outside a building's regular hours, Building Operations may charge opening or closing fees to offset the cost of providing access. Regularly scheduled academic courses are exempt from these fees.

Period

Fee*

Opening early

$25

Closing late

$25

Opening and closing

$50

Opening and closing on statutory holidays

$160

*Taxes not included.

AV resources and technicians

Internal bookings include the use of accessible AV equipment. Review the buildings and classrooms page for room listings and their respective AV equipment.

Additional AV support or equipment rentals may be subject to fees. Contact IT Audio Visual Services for more information. 

Helpful hints

  • Room bookings are scheduled to begin and end on the hour or half-hour. Your event should end 10 minutes prior to the scheduled end time to allow for transition to the next event. 
  • Please note that food, alcohol, non-alcoholic drinks are not permitted in general teaching space (classrooms). The Irving K. Barber Learning Centre is the only building on campus that allows food and non-alcoholic drinks in classrooms.
  • Do you need first aid coverage at your event? Request free first aid support from the Emergency Medical Aid Team (EMAT). Please try to make your request five or more business days before the event date.
  • Signage must comply with Policy 120: Posting of Notices, Posters, and Signs (pdf).
  • If a room is not returned to its original state, you may be subject to a charge of $200 for Custodial Services to restore the room back to its original condition.
  • The buildings and classrooms list provides information about general teaching space on campus as well as details about the A/V equipment available in each space.