Canada Summer Jobs

Before you apply, read the Canada Summer Jobs 2024 Applicant Guide and Vancouver Quadra Local Priorities.

You can submit your application(s) in several ways:

• Using an online fillable application;
• Using Grants and Contributions Online Services (GCOS);
• In person; and,
• By mail.

It is recommended that you submit your application electronically using the online fillable application or GCOS; as the ability to submit an application in person or by mail could be impacted by office closures related to COVID-19. Applications received by fax or by email will not be considered. The online fillable application allows you to complete an application online without having to create an account. This is the easiest and fastest way to submit a one-time application. While creating a GCOS account is a one-time process, it allows you to apply and track your application status, sign agreements, manage active projects and submit supporting documents. In addition, GCOS can save business’ information and past CSJ applications, making it much faster to submit all future CSJ applications. 

Review Section 5 – Apply for more details on each of these application methods.

You will need the following UBC-specific information to complete the form:

• Canada Revenue Agency (CRA) registration number: RP 10816-1779-RP0003
• Workers' Compensation Board (WCB) account number: 011284 Rate: 0.26
• Liability insurance: University, College & Institute Protection Program; Policy Number: UBCL-2019
• Number of employees in your organization: 18,953
• Date organization began operations: September 15, 1915

Determine whether your proposed position is union or non-union.  If the proposed scope of duties fall within the CUPE 116 or CUPE 2950 bargaining units or if you are unsure, please consult with your Human Resources Advisor.

• CUPE 116: student’s wage rate must be no less than $23.30/hr
• CUPE 2950: student’s wage rate must be no less than $18.62/hr

Submit your application to Service Canada directly before the deadline.  

GCOS (Grants and Contributions Online Services) account:

Grants and Contributions Online Services (GCOS) is an online application for stakeholders to apply for funding opportunities (grants and contributions) and manage Employment and Social Development Canada (ESDC) and Service Canada approved active projects within a secure environment.

It is recommended for each UBC department to create a GCOS account for their department. 

If you are new to GCOS, you will need to choose one of the "secure sign-in methods" (listed here) to set-up your username and password for GCOS.

A step-by-step guide for the registration process can be found on the 3 steps to create your account page.

Once the registration is complete, you can follow the steps here to complete the account set-up.

For further queries on GCOS account set-up, please contact GCOS helpdesk at NA-GCOS-SELSC-GD@hrsdc-rhdcc.gc.ca.

If you don’t have a student in mind for your position, advertise the position (free-of-charge for UBC employers) on CareersOnline (the online job board for UBC students).  Make sure your posting indicates in the job title that it is a Canada Summer Jobs position and includes student eligibility criteria in the qualifications section.

Once you’ve selected a candidate, appoint the student by submitting a Hire BP in Workday to UBC Payroll. The job profile to select is "Student Salaried - Canada Summer Jobs Program" for full time positions.

It's important to have students appointed in their positions prior to starting work. Please refer to Important Information about Payroll for guidelines for entering employee lifecycle transactions.

Visit UBC HR for information on general student hiring and practices or Work Learn for onboarding resources and evaluation templates for student staff.  

You will be responsible for paying the student’s full wages while they are employed in your department/unit.  Please refer to UBC Payroll’s 2023 Pay Schedule and the Job Aid with step-by-step instructions for hourly staff to enter time in Workday. Keep accurate and detailed copies of student timesheets as you will need to provide them to Service Canada when you submit your reimbursement claim form at the end of the work placement.

Visit UBC HR for information on general student hiring and practices or Work Learn for onboarding resources and evaluation templates for student staff.

Submit your claim form directly to Service Canada.  You will need to attach to your claim form supporting documentation that indicates the number of hours your student has worked each week.  Service Canada will then issue you a reimbursement cheque for your wage subsidy.  If you or your student do not meet all eligibility criteria or position conditions as outlined on the Canada Summer Jobs website, Service Canada will not issue a reimbursement.