The Graduation Department is responsible for the overall coordination of the University's graduating students. The unit coordinates the graduation application, degree conferral, and diploma printing.
Each year UBC Vancouver graduates approximately 10,000 students in the spring, and 3000 students in the fall. We work closely with department coordinators, the Ceremonies and Events Office, and other relevant stakeholders.
This information is intended for Faculty and Staff.
Students should visit our student pages for graduation information
Graduation information | Undergraduate students
On this page:
Graduation Application periods
The graduation application will be available for students on Workday under the Graduation tab during the following application periods. A certificate or diploma will be issued by our office for those students who apply to graduate. To view information provided to Students see Applying to Graduate.
Undergraduate, Graduate, certificate, and diploma programs
- June 16 - August 29, 2025
Undergraduate, Graduate, certificate, and diploma programs:
- Jan 6, 2025 - February 28, 2025
Late Applications
Spring 2025 deadline: April 17, 2025
Fall 2025 deadline: Aug 29, 2025
Applications submitted after the deadline is considered a late application. The late application form is provided by the Graduation Department to the Faculties at the end of the application period. Late applications received after the deadline will not be processed in time for conferral.
- Undergraduate, certificate, and diploma program late applications - Must be approved by and emailed to the Graduation Department by the student's program advising office.
- Graduate program late applications - Must be approved and submitted to the Graduation Department by the Faculty of Graduate and Post-Doctoral Studies.
Adjudication
Spring 2025 deadline: May 7, 2024
Fall 2025 deadline: November 12, 2024
Faculty program advising offices are required to review graduation applications to assess that students have completed their program requirements. Adjudication is completed on the Academic progress tab in Workday.
Graduation Search
Use the Program Completion Applications - Central search in Workday to find graduation applications that have been submitted by students for your faculty or department.
- Search by Conferral cohorts - Refers to all applications for either the May or November period (including rolling graduation), i.e. a search for CMPL May will include all graduation applications with conferral dates in both February and May.
- Search by Porgram - To filter or search for specific degrees.
Faculty advising offices are reminded to also check the following fields:
- Program Version
- Specializations
- Distinctions
- Student Names - request for corrections can be sent to the Enrolment Service Advisor