Last update: June 22, 2017

The Graduation Department is responsible for the overall coordination of the University's graduating students. The unit coordinates the graduation application, degree conferral, and diploma printing.

Each year the UBC Vancouver Graduation Department graduates approximately 8000 students in the spring, and 3000 students in the fall. We work closely with department coordinators, the Ceremonies Office, and the UBC Bookstore.

Students should visit our student pages for graduation information

Graduation information | Undergraduate students

Graduation information | Graduate students

Ceremony information | All students

On this page:

Graduation Application periods

The graduation application will be available for students on SSC under the Graduation tab during the following applicaiton periods.

Spring 2017 application period

Undergraduate Programs:

  • December 15 - February 24

Graduate Programs 

  • February conferral: December 15 - January 20
  • May conferral: January 21 - February 24
Fall 2017 application period

Undergraduate Programs 

  • June 15 - September 15

Graduate Programs 

  • September conferral: June 15 - August 18
  • November conferral: August 18 - September 15
 

Late Applications

Fall 2017 deadline - Oct 27th, 2017

Any application submitted after the application period is considered a late application and must be submitted using the late application form provided by the Graduation Department at the end of the application period.  Late applications received after May 1st will not be processed in time for conferral.

  • Undergraduate late applications - Must be approved and emailed to the Graduation Department by the program advising office.
  • Graduate late applications - The application will be posted on the G+PS website and may be emailed to the Graduation Department by the student.

Adjudication

Fall 2017 deadline - Nov 8th, 2017

Faculty program advising offices are required to review graduation applications to assess that students have completed thier program requirements. Adjudication is completed on the Graduation Adjudication tab in SISC.

Graduation Search

Use the Student: Graduation search in SISC to find graduation applications that have been submitted by students for your faculty or department. 

  • Search by Ceremony Date - Refers to all applications for either the May or November period (including rolling graduation), i.e. a search for 201705 will include all graduation applications with conferral dates in both February and May.
  • Search by Conferral Period - Refers to the conferral date only, i.e. a search for 201702 or 201705 will only include either February or May applications. 

Adjudication tab

To adjudicate a student, you will need to update the following fields on the adjudication tab in SISC:

  • Application Status
  • Status Reason (only for not approved students, optional)
  • Degree Average (if applicable)
  • Degree Standing (if applicable)

Senate Meeting

Fall 2017 Senate Meeting - Nov 15th, 2017

The UBC Senate formally approves all graduation applicants. Credentials are conferred by the Graduation Department on SISC the following day.