The Centre for Accessibility hires student assistants throughout the year. As a student assistant, you will work directly with students with disabilities in a variety of ways. Most jobs take place on UBC’s Vancouver campus.
If you have questions about your student assistant position, email access.assistants@ubc.ca.
Job descriptions
Training for the following positions is provided once you are hired. Various positions are available during each academic year. They may include the following:
As a production assistant, your duties will include e-text editing, sending completed files to clients, keeping track of your hours worked, and returning print originals to Crane Production.
During the formal exam periods (December and April), the Centre for Accessibility hires sorters and couriers to assist at the Exam Centre which is located in Buchanan D.
Exam sorters sort the completed exams and enter the tracking codes into an excel spreadsheet. They also help with some of the deliveries, mostly taking materials from the Exam Centre to Ponderosa Office Annex C.
You will supervise exams for students with disabilities. Your duties will include preparing and monitoring exams, setting up adaptive and computer equipment, conducting security checks, and keeping accurate records. Exam invigilator positions are only open to registered UBC graduate students who are not currently taking courses with exams. The pay rate has recently been upgraded to $20 per hour.
You will be matched with a student who has a disability. Your duties will include helping the student during the lab with lab activities such as handling lab equipment. Our department works with different departments to recruit senior or graduate students who have the required safety training and course background.
You will be matched with a student who has a disability. Your duties may include assisting with literature searches and accessing course materials and online platforms (i.e., Canvas) that are not always accessible for students with disabilities.
You will be matched with a student who has a disability. Your duties will include meeting the student before or after their class and guiding them to other locations on campus. You may also assist the student at other times outside of class time to help them take part in the full post-secondary experience. The job may also entail helping them unpack their belongings when they get to class and when they leave class.
Notetakers are responsible for providing course notes to a student who has a disability. These will be provided within 48 hours of each class by uploading your notes to a central website. Available notetaker jobs are advertised by emailing students in those particular classes and on the UBC CareersOnline Website.
You will be trained in the Strategic Content Learning model of tutoring. Your duties will consist of tutoring individual students on a weekly basis. Excellent study skills and knowledge in the subject area are required (i.e. you have taken the course and/or are majoring in the subject area). Preference will be given to students in their third year or higher.
You will assist students who have disabilities with their exams. Your duties will include writing or typing material that is being dictated by the student. Excellent typing skills (50 words per minute) is required.
Wages and hours
Student assistant wages range from $15.65 - $30.00 per hour. Notetakers are paid by term. As a student assistant, you can only work the hours assigned to you by the Centre for Accessibility. You may not work more than 12 hours per week. Student assistant jobs are advertised on UBC CareersOnline or by directly emailing students registered in particular courses.
Training
Training opportunities and resources are provided for all student assistant positions. Training opportunities may involve job shadowing, attending a workshop, or reviewing printed material. Detailed information about training opportunities will be provided once you are hired.
Resources
Alternate Format Production Assistant In-Basket Test
E-Text In-Basket - Instructions (PDF)
E-Text In-Basket - Scanned Original (PDF)
E-Text In-Basket - OCR Version (DOC)
How to apply
To apply for Student Assistant positions please go to UBC Careers Online. Select job/volunteer postings and search by the job title. Notetaking positions will be advertised by an email to your class if a notetaker is required. You must be registered in the course to apply for the position. You will be required to upload the following documents as part of your Student Assistant application:
- Your resumé
- An unofficial copy of your most recent transcript, which can be downloaded on the Student Service Centre
- A cover letter
- A sample of your class notes for the class indicated in the job posting (if applying for a notetaker position)
- A copy of your timetable (not required for notetaking applications)
To be a Student Assistant employed by the Centre for Accessibility, you will need to:
- Be a current UBC student
- Have a Social Insurance Number (SIN)
- Have a chequing account to set up direct deposit payments. If you do not have one you will have to create one in order to be hired.
- Be eligible to work on campus.
- Provide a copy of your study permit and SIN card if you are an international student.
- Not be a full time UBC employee.
Visit the Service Canada website for more information on how to get a Social Insurance Number, or call 1.800.206.7218 to find the nearest location. Due to the large number of applications we receive each year, only successful applicants will be notified. Students are welcome to apply at any time for open positions.
Once you've been hired
Once you have submitted all the required paperwork, you will be required to fill out and submit a Personal Data Form to your Centre for Accessibility supervisor via email.
Personal Data Form (DOC)
Notetakers will receive an email that asks for your Personal Data Form and provides all the hired instructions for uploading your notes to the notetaking portal.
Confidentiality
The name of a Centre for Accessibility client and all information pertaining to that client's disability are to be held in strictest confidence. In accordance with BC's Freedom of Information and Protection of Privacy Act, you must not give out any information about your clients to a third party.
Workday
Workday was launched on November 2, 2020 and replaces UBC’s HR and payroll systems. Student employees will be accessing Workday to complete onboarding tasks such as adding your direct deposit form, completing UBC training workshops, reviewing your pay stubs, and submitting your hours online if you are an hourly student employee.
Accessing Workday
You can access Workday through the IRP website. You will not need a VPN set up to access Workday but you will need an active CWL account. If your log-in is not successful, you will need to connect with the Integrated Service Centre (ISC) at (604) 822-8200 or submit a ticket.
Getting Paid
All UBC employees are responsible for adding and updating their direct deposit information in Workday. Instructions on how to do this are available in Workday’s Knowledge Base job aid.
All employees at UBC will be paid on the 15th and the last day of the month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
Notetakers do not need to submit hours on Workday, their pay rate is worked out at the beginning of each term depending on the number of credits. For example, a student notetaking in a 3 credit course would earn $337 for the term. Notetakers are also paid on the 15th and the last day of the month.
Hourly student employees (ie. invigilators, tutors, and alternate production assistants) submit their hours on Workday. Your payday on the 15th will include hours worked from the 24th day of the previous month to the 8th day of the current month. Your end of the month pay will include hours worked from the 9th to the 23rd for the current month. Workday will send out notifications reminding you to submit your hours.
Resources on Workday
You can access self-training material on the UBC Workplace Learning Website. Helpful training courses for students are Workday Basics and Workday HR 101 for Hourly Staff and Student Employees.
The UBC Self Service Portal Workday Knowledge Base is also available if you have more questions.
Ways to get help
The Integrated Service Centre is a university wide Workday help desk. They can help with problems logging in to Workday, basic payroll questions, and support using Workday. UBC Student Employees can phone them at (604) 822-8200 on Monday – Friday from 8:30am – 4:30pm. Workday support can also be accessed using the UBC Self-Service Portal.
Workday FAQs
1. I cannot login into Workday using my CWL credentials.
You can phone the Integrated Service Centre at (604) 822-8200 on Monday - Friday from 8:30 am - 4:30 pm. Workday support can also be accessed using the UBC Self-Service Portal.
2. When do I get paid and what are the cutoff dates for submitting my hours for each pay period?
Please see the Payroll Calendar for the cutoff dates.
3. Can I correct my personal information on Workday if it’s incorrect?
Yes, you can correct your personal information on Workday. Please view the Workday Basics Training course for instructions.
4. If my pay is incorrect, who do I contact?
You can contact the Integrated Service Centre at (604) 822-8200. They will need your Employee ID. You can also submit a ticket through the Self-Service Portal. They can confirm that information in Workday is correct (i.e., hours or monthly payments) and can escalate your request to a payroll expert if needed.
5. How do you fill out the Federal Withholding Election section on Workday?
All UBC employees are required to fill out this tax form. The tuition section requires information for the full year. For example, if you are filling out the form in January 2022, you would indicate your tuition from January – April and estimate your summer and fall tuition.
Although the ISC personnel are not tax experts, they can provide some basic information to you if you have further questions. See contact information for the ISC.
6. How do I obtain my T4 for my 2021 UBC job?
You can access your T4 on the Workday website in the Pay application under My Tax Documents.
7. Do I need to complete all the onboarding workshops in Workday?
All UBC employees are required to complete these workshops. You can view your completed workshops in the Personal Information application under Worker Documents (you may need to select “More”).