OAMS | Onboarding

Last update: October 26, 2018

OAMS

Getting Started with OAMS?

To start using OAMS in your unit, you will need to assign one person in your unit to commit to completing the OAMS related set up tasks and also to become the OAMS trainer within your unit. This person will be referred to as the deployment leader.

The onboarding of OAMS is estimated to take 8-10 weeks, and will require 1 day a week of the deployment leaders’ time.  (This estimated onboarding schedule can be accelerated depending on the deployment leader's availability.)

The Deployment Leader will undertake the following responsibilities:

  • Familiarize yourself with the modules included in the OAMS Onboarding materials
  • Co-ordinate the OAMS system and group email account configuration as well as the scheduling of OAMS stock reports with the Academic Systems Support team
  • Co-ordinate the set up of OAMS user access with the SIS Security Team
  • Complete the OAMS process identification and process impact assessment within your unit
  • Familiarize yourself with the end-user training materials, if necessary
  • Co-ordinate the end-user training sessions, if necessary

Prior to you onboarding OAMS in your office, please contact Carol Naylor: carol.naylor@ubc.ca.

Onboarding References

Module 1

Includes:

  • OAMS Basic System Set Up
  • OAMS Email Set Up
  • OAMS Stock Reports Request

*This module needs to be completed prior to undertaking any of the below modules.  It is estimated that, from the time you submit your request, it will take 10 business days for completion.

Module 2

Includes:

  • OAMS User Set Up (this is the submission of the SISC Access Request forms to the SIS Security team)*
  • Organizational Assessment
  • OAMS Process Identification

* Please complete this request first as it may take a few days for all users to be granted access.

Module 3

Includes:

  • OAMS Training Preparation
  • OAMS Functional Training - User Manual

Module 4

Includes:

  • OAMS Process Impact Assessment

Module 3 and Module 4 can be completed at your own pace depending on the availability of you and the staff you are onboarding.

 

If you encounter any issues, please contact the Academic Systems Support team: