Last update: August 10, 2017

Thanks to the generosity of donors and faculties, UBC is able to offer many awards to undergraduate students.  Departments will help adjudicate/recommend over 900 awards annually.

"Awards" refers to awards, scholarships and bursaries.  All awards are funded by annual gift, endowment or department funds.  The availability of award varies year to year and Enrollment Services will communicate with departments on award funding availability four times a year.

For definition of the three award categories and a range of award related terminology, visit the Senate Regulations page.  We highly recommend reading the Senate Regulations page.

Recommended Awards FAQ

Recommended Award Cycles
Student Eligibility Check
CO-OP Students
Students in Exchange Abroad
Award Credit Requirement Exception
Graduating Awards
Awards for Graduate Level Students
How to Submit Recommendation

 

Recommended Award Cycles

There are two “cycles” per winter session for recommended awards: pre-academic session and post-academic session. 

  • Pre-academic session cycle refers to awards that are typically given out in the first few months of the winter session.  Adjudication is based on grades from the previous session (ie. 2016W award based on grades from 2015W). 

  • Post-academic session cycle awards are adjudicated upon completion of the current academic session.  Adjudication is based on grades from the current academic session.

Enrollment Services will notify departments per schedule below on the availability of awards and its budget.  Upon notification, the faculty’s scholarship committee is responsible for submitting recommendations to Enrollment Services for processing.

Notification Schedule:

  • Initial notification of pre-academic cycle awards: August 2017
  • First reminder of remaining pre-academic cycle award budgets: December 2017
  • Second reminder of remaining pre-academic cycle award budgets: February 2018
  • Initial notification of post-academic cycle awards: April 2018
  • Reminder of remaining budgets for all awards: June 2018
  • Final reminder of remaining budgets for all awards before award cycle is closed.  This includes awards for student graduating in November: October 2018

Student Eligibility Check

Link to Senate regulations on awards

Example of non-academic merits are leadership, community involvement, varsity athletics, financial need etc.

If a recommended student does not follow Senate regulations, please indicate on the award recommendation form why this student should still receive the award as the best available candidate.

Students who do not meet the award eligibility criteria due to dropping courses or withdrawing from school will have their award cancelled and recovered, unless an academic appeal is granted.  Please have student contact ESP for further details on the academic appeal process.

CO-OP Students

Awards specifically for supporting student participating in CO-OP in current session (17W):

  • 100% of the award can be paid out in the CO-OP term. 
  • No credit or sessional average requirements

Awards not related to participation in CO-OP, but the recommended student will be on CO-OP in current session (17W):

  • Full time CO-OP students in 17W will have 100% of their award deferred to the following academic year (18W)
  • Part time CO-OP students can receive 100% of their award if they are registered in 12 or more credits in the current academic session (17W). (ie. CO-OP in T1, 12 credits in T2)
  • Indicate on award recommendation form of student's CO-OP status

A CO-OP student's scholarship eligibility for the following academic session (18W) depends on their course load in previous session (17W):

  • Full time CO-OP in previous session (17W) - not eligible for scholarship or academic award in current session (18W)
  • Full time CO-OP in previous session (17W) - eligible for non-academic awards, such as leadership awards in current session (18W)
  • Part time CO-OP in previous session (17W) - will be eligible for 50% of the award value in current session (18W) if student has at least 13.5 credits in previous session (17W).  Note that CO-OP course does not count towards 13.5 credits required. 

Students in Exchange Abroad

Students on approved exchange programs through Go Global are eligible to receive awards in current session if they are:

  • Registered in EXCH in both terms
  • Registered in EXCH in one term and minimum 12 UBC credits in second term
  • Registered in EXCH and COOP

Students’ grades from exchange courses can’t be considered for post cycle awards.

To be eligible for scholarships and other merit-based awards in the following winter session, student must have been registered in at least 13.5 credits in the previous session.  Grades from courses taken while on exchange can be used towards calculating sessional average for scholarship standing.  Students must submit their exchange transcript to award committee for evaluation.

Award Credit Requirement Exceptions

Graduating Students

Students in their graduating year registered in less than 27 credits are still eligible to obtain/retain merit based scholarships and prizes.  Please indicate this on the award recommendation form or there could be delay when assigning award.

Varsity Athletes

UBC varsity athletes can earn scholarships by taking a minimum of 18 credits, with letter confirmation from Athletics of commitment to varsity team.

Award Appeal Due to Extenuating Circumstances

Students must submit supporting documentation to their ESP for confirmation of inability to meet the minimum requirements under Senate Regulations.  Successful award appeal will allow student to retain their recommended award.

Graduating Awards

Definition: awards that are recommended to graduating students, to recognize their career at UBC

As there is a very small timeframe between end of winter session and May graduation ceremonies, take note of the following when submitting recommendation for post-academic session awards

  • Submit your grades to SISC as soon as possible

  • We cannot assign graduating award to student with pending grades

  • May 8, 2017: Deadline for submission of graduating awards to be printed in the 2017 Spring Convocation Guide.  Late submissions will not be printed in the Convocation Guide

  • May 8, 2017: Names for medal engraving is due by end of day.  Departments responsible for each medal will be contacted before deadline.

Student does not have to be returning to studies the following year to receive a post-academic session prize.  They must have been enrolled in 27 credits in the current session to receive a graduating prize, unless student needs less than 27 credits to graduate. 

Awards for Graduate Level Students

Refer to: Awards and Scholarships for Graduate and Postdoc Studies for further information.

How to Submit Recommendation

Award recommendations can be submitted via:

Instructions on how to use the two submission tools.

Completed award recommendation form can be submitted to award.recommend@ubc.ca for processing.  Please allow up to 15 business days for processing.

  • Information to include in email body:

    • Department name

    • Award number(s) being recommended

    • If applicable, the reason why recommended student will fail eligibility test