Last update: November 28, 2017

Designed for international undergraduate students who are interested in research, the Work Learn International Undergraduate Research Awards subsidizes professors to hire students to work on their research projects.  Through the program, professors gain valuable help in furthering their research and supporting students in their learning.

Goals

Piloted in 2013, the Work Learn International Undergraduate Research Award Program is designed to support international students with workplace experience through undergraduate research opportunities, particularly for students interested in research as a career.  Through their research placements, students will achieve the following workplace learning goals (which are also the learning outcomes of the Work Learn program):

  • Mentorship opportunities
  • Professional skill development
  • Application of knowledge
  • Developing a network
  • Ownership and responsibility of work
  • Self-awareness and reflection
  • Contributing to personal learning goals and the University as a whole

Scope

Each year, the Work Learn program allocates research awards to the Faculties based on the current enrollment numbers of undergraduate international students.  The program is administered and coordinated through the Faculty/School Coordinators

Students must be engaged in research activities on a full-time basis (35 paid hours/week plus a 1-hour unpaid lunch break) for a minimum of 16 consecutive weeks during the summer term (May – August). The value of the awards (the supervisors’ reimbursement) is $4,500 per student.  We require that all students holding a Work Learn International Undergraduate Research Award be paid at minimum $6,610.24 (inclusive of 4% vacation pay) for a 16-week period to meet BC’s minimum wage requirements.  If your project is longer than 16 weeks, the minimum pay increases to at least $413.14/week for each additional week.  In addition, supervisors are required to fund benefits (CPP, EI, WCB) amounting to approximately 7.48% of the monthly wage. Please note that $6,610.24 is the minimum pay and many supervisors choose to provide a larger top-up using their own funds from research grants or other sources.

View student eligibility criteria

Timelines

  • Announcement of award allocations: mid-January
  • Application period / student recruitment: January - March
  • Deadline for Faculty/School Coordinators to submit Student Participant List: March 23, 2018
  • Deadline to submit student appointments: April 6, 2018
  • Undergraduate Research placements: May 1 to August 31, 2018 (Summer Term only)
  • Transfer of award funds: October/November

Your involvement

Announcement of award allocations

In January, the Work Learn Program office will announce the number of awards allocated to each Faculty/School.  Please contact your 2017 Faculty/School Coordinator (2018 list to be posted in December) to find out how many awards are available to your faculty for the summer term.

2018 Resources for Faculty/School Coordinators

Please find hyperlinks to important reference tools and required documents below:

Application period / student recruitment

Each faculty/school will set their own internal deadlines, application procedures, and adjudication process.  Please contact your 2017 Faculty/School Coordinator (2018 list to be posted in December) for application details.

CareersOnline (the online job board for UBC students) is a great resource for posting your opportunity.  UBC employers can advertise positions free-of-charge.  Make sure your posting includes student eligibility criteria in the qualifications section to ensure you get applications only from eligible international undergraduate students.

Visit UBC HR for information on general student hiring and practices or Work Learn for onboarding resources and evaluation templates for student staff, and UBC Risk Management for information on New Worker Safety Orientation and Training.    

Deadline to submit student appointments

As supervisors, you are responsible for your student(s) wages.  Once you’ve selected your candidate, project supervisors must appoint their student by submitting an eForm to through HRMS by the deadline date provided. eForms will automatically be routed to our approval queue once submitted in the HRMS system. It's important to have students appointed in their positions prior to starting work.  Please refer to UBC Payroll’s Appointment Notice Cut-off Schedule.

eForms will automatically be routed to the Work Learn approval queue once submitted in the HRMS system.

2018 Info sheet for appointing students 

Research Placements

The normal duration of the award is a minimum of 16 consecutive weeks.  Award winners are required to work full time (35 paid hours/week plus 1-hour unpaid lunch break) during the summer term (May 1 – August 31).  Under exceptional circumstances students can work less than 16 consecutive weeks (prior approval from the Work Learn program is needed).

Visit UBC HR for information on general student hiring and practices and Work Learn for onboarding resources and evaluation templates for student staff, and UBC Risk Management for information on New Worker Safety Orientation and Training. 

We request a short summary report on the students selected and their overall experience at the conclusion of the placements. Student participants and research supervisors will be asked to complete an evaluation of their experience which will be initiated by the Work Learn Program office.

Program evaluations

We request a short summary report on the students selected and their overall experience at the conclusion of the placements.  Student participants and research supervisors will be asked to complete an evaluation of their experience which will be initiated by the Work Learn Program office.

Transfer of award funds

The Work Learn Program office will arrange to transfer $4,500 (per student) to Faculty/School accounts at the end of the work placement (October/November).

 

Contact information