Last update: December 1, 2023

Scheduling Services in Enrolment Services administers the booking of general teaching space at the UBC Vancouver campus. General teaching space belongs to the University as a whole and will be allocated in a transparent manner to primarily support credit courses.

There are approximately 350 classrooms that have been designated as general teaching space at the Vancouver campus. These general teaching spaces are listed here and excludes restricted teaching space, labs, meeting rooms and studio space.

On this page:

Booking release dates

In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period. Requests received within the one-week collection period will be booked in accordance with their respective priority. Booking requests received after the one-week periods will be processed on a first come, first served basis.

 

Winter 2023/24

Booking Period

Release Date

Term 1 - Winter Session 2023/24

Sep 4 - Dec 10, 2023*

Jul 26, 2023**

December 2023 Exams

Dec 11 - 22, 2023

Nov 15, 2023

Christmas Period 2023/24

Dec 23 - 24, 2023

Sep 27, 2023**

Term 2 - Winter Session 2023/24

Jan 2 - Apr 15, 2024

Sep 27, 2023**

April 2024 Exams

Apr 16 - 27, 2024

Mar 20, 2024

Summer 2024

Booking Period Release Date

Term 1 - Summer Session 2024

Apr 28 - Jun 23, 2024

Jan 24, 2024**

June 2024 Exams

Jun 24 - 28, 2024

Jun 5, 2024

Term 2 - Summer Session 2024

Jun 29 - Aug 12, 2024

Jan 24, 2024**

August 2024 Exams

Aug 13 - 17, 2024

Jul 24, 2024

End of Summer 2024

Aug 18 - Sep 1, 2024

Jan 24, 2024**

 

All bookings must adhere to Policy 9 – Booking and Rental of UBC Space and Public Health Orders.

* No ad-hoc bookings will be accepted for Thursday, October 12, 2023.

**Collection week – booking requests for winter and/or summer sessions will be collected for a one-week period (i.e. Monday - Sunday) for each respective session. For example, if January 25 is the release date, then January 25 - 31 is the collection week. Anything submitted on February 1 onwards will be processed on a first come first serve basis.

Booking general teaching space

Booking procedures vary by affiliation with UBC:

UBC staff/ faculty

UBC Students

Non-UBC Individual/ groups

Booking Priorities for General Teaching Space:

General teaching space is a finite university resource that serves to facilitate teaching and learning. With the significant demand for these spaces, allocation of general teaching space requires prioritization.

The booking guidelines and priorities list can be found here.