Last update: December 3, 2020

[IMPORTANT NOTICE:] In light of the growing UBC response and current developments related to COVID-19, please be advised that UBC General Teaching Spaces will be unavailable for event booking until April 27, 2021. Event organizers who are affected will be contacted via email and for those individuals/groups who were charged a rental fee, a full refund will be provided. Please contact Enrolment Room Bookings should you have any questions. [September  29, 2020]

Scheduling Services in Enrolment Services administers the booking of general teaching space at UBC Vancouver campus. General teaching space belongs to the University as a whole and will be allocated in a transparent manner to primarily support credit courses.

There are approximately 350 classrooms that have been designated as general teaching space at the Vancouver campus. These general teaching spaces are listed here and excludes restricted teaching space, labs, meeting rooms and studio space.

On this page:

Booking release dates

In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period.

2019/2020 Booking period Release date
Term 1 - Summer Session 2020 Apr 30 – June 21, 2020 January 20, 2020*
June 2020 Exams June 22 - 26,  2020 June 3, 2020
Term 2 - Summer Session 2020 June 27 – Aug 16, 2020 January 20, 2020*
August 2020 Exams Aug 17 - 21, 2020 July 22, 2020
End of Summer 2020 Aug 22 – 31, 2020 January 20, 2020*

*Collection week – booking requests for winter and/or summer sessions will be collected for a one-week period (i.e. Monday - Sunday) for each respective session.

For example, January 20 – 26, 2020 is the collection week. Anything submitted on January 27 onwards will be first come first serve.

2020/2021 Booking Period Release Date
Term 1 - Winter Session 2020/2021 (Pre-Thanksgiving) Sept 1 - Oct 12, 2020 August 5, 2020*
Term 1 - Winter Session 2020/2021 (Post-Thanksgiving) Oct 13 - Dec 6, 2020 September 30, 2020*
December 2020 Exams Dec 7 - Dec 22, 2020 November 18, 2020*
Christmas Period 2020/2021 Dec 23 - 24, 2020 November 18, 2020*
Term 2 - Winter Session 2020/2021 Jan 4 - Apr 11, 2021 November 18, 2020*
Term 1 - Summer Session 2021 Apr 28 - June 20, 2021 TBD*
June 2021 Exams June 21 - 25, 2021 TBD*
Term 2 - Summer Session 2021 June 26 - Aug 15, 2021 TBD*
August 2021 Exams Aug 16 - 20, 2021 TBD*
End of Summer 2021 Aug 21 - 31, 2021 TBD*

* TBD - these release dates are subject to change based on Covid-19-related developments and UBC Directive on Events. These dates will be updated as soon as there is a directive for the respective booking period.

Booking general teaching space

Booking procedures vary by affiliation with UBC:

UBC staff/ faculty

UBC Students

Non-UBC Individual/ groups

Booking Priorities for General Teaching Space:

As of January 1, 2019, new booking priorities for general teaching spaces had been implemented. 

The new booking guidelines and priorities list can be found here.