[IMPORTANT NOTICE:] In light of the growing UBC response and current developments related to COVID-19 as well as the guidance from public health authorities, please be advised that we are not accepting any new room booking requests at this time. All scheduled events up until June 30th, 2020 will be cancelled. Event organizers who are affected will be contacted via email and for those individuals/groups who were charged a rental fee, a full refund will be provided. Please contact Enrolment Room Bookings should you have any questions. [April 29, 2020]
Scheduling Services in Enrolment Services administers the booking of general teaching space at UBC Vancouver campus. General teaching space belongs to the University as a whole and will be allocated in a transparent manner to primarily support credit courses.
There are approximately 350 classrooms that have been designated as general teaching space at the Vancouver campus. These general teaching spaces are listed here and excludes restricted teaching space, labs, meeting rooms and studio space.
On this page:
Booking release dates
In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period.
| 2019/2020 | Booking period | Release date |
| Term 1 - Summer Session 2020 | Apr 30 – June 21, 2020 | January 20, 2020* |
| June 2020 Exams | June 22 - 26, 2020 | June 3, 2020 |
| Term 2 - Summer Session 2020 | June 27 – Aug 16, 2020 | January 20, 2020* |
| August 2020 Exams | Aug 17 - 21, 2020 | July 22, 2020 |
| End of Summer 2020 | Aug 22 – 31, 2020 | January 20, 2020* |
*Collection week – booking requests for winter and/or summer sessions will be collected for a one-week period (i.e. Monday - Sunday) for each respective session.
For example, January 20 – 26, 2020 is the collection week. Anything submitted on January 27 onwards will be first come first serve.
| 2020/2021 | Booking Period | Release Date |
| Term 1 - Winter Session 2020/2021 | Sept 1 - Dec 6, 2020 | July 22, 2020* |
| December 2020 Exams | Dec 7 - Dec 22, 2020 | November 18, 2020 |
| Christmas Period 2020/2021 | Dec 23-24, 2020 | September 23, 2020* |
| Term 2 - Winter Session 2020/2021 | Jan 4 - Apr 11, 2021 | September 23, 2020* |
| April 2021 Exams | Apr 12 - 27, 2021 | March 10, 2021 |
| Term 1 - Summer Session 2021 | Apr 28 - June 20, 2021 | January 18, 2021* |
| June 2021 Exams | June 21 - 25, 2021 | June 2, 2021 |
| Term 2 - Summer Session 2021 | June 26 - Aug 15, 2021 | January 18, 2021* |
| August 2021 Exams | Aug 16 - 20, 2021 | July 21, 2021 |
| End of Summer 2021 | Aug 21 - 31, 2021 | January 18, 2021* |
*Collection week – booking requests for winter and/or summer sessions will be collected for a one-week period (i.e. Monday - Sunday) for each respective session.
For example, January 18 – 24, 2021 is the collection week. Anything submitted on January 25 onwards will be first come first serve.
Booking Priorities for General Teaching Space:
As of January 1, 2019, new booking priorities for general teaching spaces had been implemented.
The new booking guidelines and priorities list can be found here.