Last update: September 29, 2020

[IMPORTANT NOTICE:] In light of the growing UBC response and current developments related to COVID-19, please be advised that UBC General Teaching Spaces will be unavailable for event booking until April 27, 2021. Event organizers who are affected will be contacted via email and for those individuals/groups who were charged a rental fee, a full refund will be provided. Please contact Enrolment Room Bookings should you have any questions.

Instructors requesting classrooms to record or stream course content, please refer to this page for more information.

Also, please be advised that all 2020 Winter Term 1 Distance Education (DE) exam and Standing Deferred (SD)/Supplemental (S) exam sittings will be held online, and UBC will not be offering off-campus (paper-based) exams. As for Academic Final exam sittings, exam modality will primarily follow its course modality with the majority of academic final exams taking place online. Students will be provided with further details on arrangements for exams through their Faculties and course instructors. Please visit respective exam page for more information about specific exams by following the links provided above.

For more information about 2020W Term 1 and Term 2 course section changes, please refer to this page. [September 29, 2020]

Scheduling Services is located in Brock Hall and is responsible for the overall coordination of all of the University's general classrooms. The unit coordinates academic course schedules, ad hoc event use of classrooms, and final exam schedules, and processes liquor license requests for indoor functions in unlicensed areas of the Vancouver campus.

Each year, Scheduling Services schedules approximately 17,000 activities (3,000 specific to UBCO). Roughly 11,000 events are also booked annually, along with about 150 Distance Education exams written by nearly 6,900 students both on and off campus. In addition, the department coordinates the scheduling of final examinations whereby over 240,000 exams are written each year. We work closely with 150+ Timetable and Scheduling Representatives in 22 Faculties and Schools, and work in partnership with: Facilities Planning, UBC IT Audio Visual Services, UBC IT Academic Systems Support, ES SIS Security, Building Operations, and Conferences & Accommodations.

Our Mission

Our mission is to deliver exceptional service and ongoing support to the UBC community, in terms of stewarding scheduling policies and guidelines, system upgrades and training and support. We strive to provide courteous service in an efficient and timely manner.

Please visit the relevant section of our website for information on any of the following: