Last update: March 24, 2020

Scheduling Services is located in Brock Hall and is responsible for the overall coordination of all of the University's general classrooms. The unit coordinates academic course schedules, ad hoc event use of classrooms, and final exam schedules, and processes liquor license requests for indoor functions in unlicensed areas of the Vancouver campus.

Each year, Scheduling Services schedules approximately 17,000 activities (3,000 specific to UBCO). Roughly 11,000 events are also booked annually, along with about 150 Distance Education exams written by nearly 6,900 students both on and off campus. In addition, the department coordinates the scheduling of final examinations whereby over 240,000 exams are written each year. We work closely with 150+ Timetable and Scheduling Representatives in 22 Faculties and Schools, and work in partnership with: Facilities Planning, UBC IT Audio Visual Services, UBC IT Academic Systems Support, ES SIS Security, Building Operations, and Conferences & Accommodations.

[IMPORTANT NOTICE:] In light of the growing UBC response and current developments related to COVID-19 as well as the guidance from public health authorities, please be advised that we are not accepting any new room booking requests at this time. All scheduled events up until May 30th, 2020 will be cancelled. Event organizers who are affected will be contacted via email and for those individuals/groups who were charged a rental fee, a full refund will be provided. Please contact Enrolment Room Bookings should you have any questions.

Also, please be advised that April final exams and Distance Education exams (including off-campus exams) will not take place in person. Students will be provided with details on arrangements for exams through their Faculties and course instructors.

[March 24, 2020]

Our Mission

Our mission is to deliver exceptional service and ongoing support to the UBC community, in terms of stewarding scheduling policies and guidelines, system upgrades and training and support. We strive to provide courteous service in an efficient and timely manner.

Please visit the relevant section of our website for information on any of the following: