Last update: September 9, 2024

Timelines and important dates for Course Scheduling.

On this page:

2025 Summer Timeline

Dates

Details
October 1, 2024 Scientia Web Data Collector (WDC) Opening
October 1 – November 6, 2024

T-Reps:

  • Review and input course section information in Scientia WDC*
September 27 – December 4, 2024

T-Reps have view-only access to 2024W Scientia Timetabler

November 6, 2024 Scientia Web Data Collector (WDC) Closing
November 7 – December 2, 2024 2025S Unavailable; Scheduling Services allocates GTS rooms
December 4, 2024 Draft Timetable available in Scientia Timetabler and the UBC Online Timetable
December 4 - Ongoing

T-Reps:

  • Review and complete section set-up in Workday
  • Make course section adjustments in Scientia Timetabler or submit GTS room change requests to Scheduling Services
January 15, 2025 2025 Summer Timetable published

 

*WDC will be closed for system Maintenance at the following times:

  • Friday, October 4th 12:00pm to Monday, October 7th 8:00am
  • Friday, October 18th 12:00pm to Monday, October 21st 8:00am
  • Wednesday, November 6th 4:00pm, WDC does not re-open

 

2025 Winter Timeline

Dates Details

Late September, 2024

2024W Prime-Time section distribution report shared with academic units
November 20, 2024

Scientia Web Data Collector (WDC) Opening

November 20, 2024 – January 17, 2025

T-Reps:

  • Review and input course section information in Scientia WDC**
January 17, 2025 Scientia Web Data Collector (WDC) Closing
January 20 – April 4, 2025 2025W Unavailable; Scheduling Services allocates GTS rooms
April 7 – April 8, 2025  T-Reps have view-only access to 2025W in Scientia Timetabler
April 9, 2025 Draft Timetable available in Scientia Timetabler and the UBC Online Timetable
April 9, 2025 - Ongoing

T-Reps:

  • Review and complete section set-up in Workday
  • Make course section adjustments in Scientia Timetabler or submit GTS room change requests to Scheduling Services
May 14, 2025 2025 Winter Timetable published 

 

*Note that the above dates are subject to change. 

**WDC will be closed for system Maintenance at the following times:

  • Friday, November 29th 12:00pm to Monday, December 2nd 8:00am
  • Friday, December 13th 12:00pm to Monday, December 16th 8:00am
  • Friday, December 20th 12:00pm to Monday, December 23rd 8:00am
  • Friday, January 3rd 12:00pm to Monday, January 6th 8:00am
  • Friday, January 10th 12:00pm to Monday, January 13th 8:00am
  • Friday, January 17th 4:00pm, WDC does not re-open

 

2024 Winter Session

All Session - Sept 3, 2024 to Apr 8, 2025
Term 1 - Sept 3 to Dec 6, 2024
Term 2 - Jan 6 to Apr 8, 2025

 

2025 Summer Session

All Session - May 12 to Aug 8, 2025
Term 1 - May 12 to Jun 19, 2025
Term 2 - July 2 to Aug 8, 2025