Last update: September 4, 2025

Timelines and important dates for Course Scheduling.

On this page:

2026 Summer Timeline

Dates

Details
October 1, 2025 Scientia Web Data Collector (WDC) Opening
October 1 – October 31, 2025

T-Reps:

  • Review and input course section information in Scientia WDC*
September 26 – December 2, 2025

T-Reps have view-only access to 2025W Scientia Timetabler

October 31, 2025 Scientia Web Data Collector (WDC) Closing
November 3 – December 1, 2025 2026S Unavailable; Scheduling Services allocates GTS rooms
December 2, 2025 Draft Timetable available in Scientia Timetabler and the UBC Online Timetable
December 2 - Ongoing

T-Reps:

  • Review and complete section set-up in Workday
  • Make course section adjustments in Scientia Timetabler or submit GTS room change requests to Scheduling Services
January 13, 2026 2026 Summer Timetable published

 

*WDC will be closed for system Maintenance at the following times:

  • Friday, October 3rd 12:00pm to Monday, October 6th 8:00am
  • Friday, October 17th 12:00pm to Monday, October 20th 8:00am
  • Friday, October 31st 4:00pm, WDC does not re-open

 

2026 Winter Timeline

Dates Details
September Academic Units submit Instructional Format change requests for updates to 26W/27S

Early October 2025

2025W Prime-Time section distribution report shared with academic units
November 24, 2025 

Scientia Web Data Collector (WDC) Opening

November 24, 2025 – January 16, 2026

T-Reps:

  • Review and input course section information in Scientia WDC**
January 16, 2026 Scientia Web Data Collector (WDC) Closing at 12 noon
January 19 – April 7, 2026 2026W Unavailable; Scheduling Services allocates GTS rooms
April 8 – April 9, 2026  T-Reps have view-only access to 2026W in Scientia Timetabler
April 10, 2026 Draft Timetable available in Scientia Timetabler and the UBC Online Timetable
April 10, 2026 - Ongoing

T-Reps:

  • Review and complete section set-up in Workday
  • Make course section adjustments in Scientia Timetabler or submit GTS room change requests to Scheduling Services
May 13, 2026 2026 Winter Timetable published 

 

*Note that the above dates are subject to change. 

**WDC will be closed for system Maintenance at the following times:

  • Friday, December 5th 12:00pm to Monday, December 8th 8:00am
  • Friday, December 19th 12:00pm to Monday, December 22nd 8:00am
  • Friday, January 2nd 12:00pm to Monday, January 5th 8:00am
  • Friday, January 16th 12:00pm, WDC does not re-open