Resources

New T-Reps

• Request Workday and/or Scientia Access
  • Access to course scheduling functionalities is associated with your position. If you have questions about your Course Scheduling access, please use the UBC Self-Service Portal and "Request Workday Student Support" (select "Access and Role Request" for the Category) and complete the form.

Contacts

• Use the Course Scheduling Request Form for academic course scheduling support from Scheduling Services. 
• Use the Reserve Capacity Form for creation and edits of student condition eligibility rules. 
• Use the Workday Student Support Form through the Self Service Portal for help with user access and technical requests related to Workday, STVC and STTM. 

Additional Contacts:

• Learning Spaces

Training

These resources can be accessed at your convenience and at your own pace.  

• Workday Student Course Scheduling Canvas Course 
• Scientia Course Scheduling User Guide (pdf) Updated May 5, 2025
• Web Data Collector (WDC) User Guide (pdf) 

Documents

Procedures/Process Related Documents:

• UBC Vancouver Academic Course Scheduling Operational Procedures (pdf)
• General Teaching Space Allocation Methodology (pdf)
• Course Scheduling Process Flow (pdf) 
• Procedures for Rescheduling with Exisiting Registration (pdf)

Workday Related Documents:

• Don't Do This in Workday (pdf) 
• Constraints on Course Scheduling After Registration (pdf) 

Additional Documents:

• UBC Vancouver Room Suitabilities (pdf)
• Department Zones (xlsx)
• Glossary (pdf)

Information Sessions

In addition to the Canvas courses and resources available on this page, a series of information sessions and drop-in sessions will be available during the 2025 course scheduling cycle. T-Reps will receive more information about upcoming training sessions via email. 

• 2025W Course Scheduling Drop-in Sessions (.pdf)
  • Zoom Recording of Weds, April 9, 2025
    • Passcode: 4vp8CZs^
  • Zoom Recording of Thurs, April 24, 2025
    • Passcode: cKW&*47n
  • Zoom Recording of Tues, April 29, 2025
    • Passcode:1k6z7U=m
  • Zoom Recording of Weds, May 7, 2025
    • Passcode: EF6dxc$1
• 2025S Workday and Scientia Course Scheduling Information Sessions:
  • Zoom Recording of Thurs, December 5, 2024 
    • Passcode: N24iK.y3
  • Zoom Recording of Tues, December 10, 2024
    • Passcode: 5dr5$NaJ
  • Zoom Recording of Thurs, January 9, 2025
    • Passcode: %Fw9tBlF