Last update: December 3, 2019

New bookings guidelines for general teaching space was implemented on January 1, 2019

Please review the new guidelines here.

Booking Procedures and Release Dates

For more detailed information regarding the booking procedures and release dates, please visit the room booking request for general teaching space home page

New Booking Priorities for General Teaching Space

Scheduling Services prioritizes the “Academic/Educational Activities” and “Other Activities” for the booking of General Teaching Space in the following order:

a) Lectures, seminars, tutorials related to UBC credit course offerings (i.e. UBC degree and diploma courses approved by Senate)

b) Examinations related to UBC credit course offerings

c) Large scale academic activities that are designated by the Provost (e.g. UBC Jump Start, Imagine UBC).

d) Regularly scheduled and/or recurring research activities including research colloquia and research conducted by faculty, staff and students of UBC or under the auspices of UBC (e.g. an academic seminar discussing a specific research topic, instruction sessions for study participants, testing of study participants)

e) Senate approved classes, courses and programs offered by UBC but which do not lead to a UBC degree or diploma, which include courses offered by UBC Extended Learning (i.e. UBC ExL, formerly known as Continuing Studies)

f) Classes, courses and programs offered by UBC but not approved by Senate, which include courses offered by UBC Extended Learning including Future Global Leaders, Vancouver Summer Program and similar faculty sponsored programs

g) Ad-hoc research activities including research colloquia and research conducted by faculty, staff and students of UBC or under the auspices of UBC (e.g. an academic seminar discussing a specific research topic, instruction sessions for study participants, testing of study participants)

h) Academic support programming, co-curricular academic programming, and resource programs and activities offered by faculties, schools and/or departments that directly supports overall student academic and personal growth and success (e.g. Peer Assisted Study Sessions)

i) UBC conferences, symposia, seminars, presentations and other academic educational activities

j) UBC summer community outreach kids camps (e.g., Geering Up, Physics & Astronomy, etc.)

k) UBC faculty and staff meetings, training sessions or presentations related to the performance of their duties

l) Administrative meetings or other similar activities of student clubs sanctioned by a UBC student’s union or UBC Athletics and Recreation, faculty-sponsored student groups, or other similar organizations that are supported by UBC

m) Activities of varsity, club and intramural sports teams sanctioned by UBC or a unit thereof, or a UBC students’ organization

n) External exam partners (e.g. LSAT)

o) Non-UBC conferences

p) Non-UBC athletic programming and recreational programs

q) Commercial Activities and Events