Scheduling Services in Enrolment Services administers the booking of general teaching space at the UBC Vancouver campus. General teaching space belongs to the University as a whole and will be allocated in a transparent manner to primarily support credit courses.
There are approximately 350 classrooms that have been designated as general teaching space at the Vancouver campus. These general teaching spaces are listed here and excludes restricted teaching space, labs, meeting rooms and studio space.
On this page:
Booking release dates
In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period. Requests received within the one-week collection period will be booked in accordance with their respective priority. Booking requests received after the one-week periods will be processed on a first come, first served basis.
| Winter 2024/25 | Booking Period | Release Date |
|
Term 1 - Winter Session 2024/25 |
Sep 2 - Dec 9, 2024 |
July 24, 2024** |
|
December 2024 Exams |
Dec 10 - 21, 2024 |
Nov 13, 2024 |
|
Christmas Period 2024/25 |
Dec 22 - 24, 2024 |
Sep 25, 2024** |
|
Term 2 - Winter Session 2024/25 |
Jan 2 - Apr 11, 2025 |
Sep 25, 2024** |
|
April 2025 Exams |
Apr 12 - 27, 2025 |
Mar 19, 2025 |
| Summer 2025 | Booking Period | Release Date |
|
Term 1 - Summer Session 2025 |
April 28 - June 22, 2025 | January 22, 2025** |
|
June 2025 Exams |
June 23 - June 27, 2025 | June 4, 2025 |
|
Term 2 - Summer Session 2025 |
June 28 - August 11, 2025 | January 22, 2025** |
|
August 2024 Exams |
August 12 - 21, 2025 | July 23, 2025 |
|
End of Summer 2025 |
August 17 - September 1, 2025 | January 22, 2025** |
All bookings must adhere to Policy 9 – Booking and Rental of UBC Space and Public Health Orders.
* No ad-hoc bookings will be accepted for Thursday, October 12, 2023.
**Collection week – booking requests for winter and/or summer sessions will be collected for a one-week period (i.e. Monday - Sunday) for each respective session. For example, if January 25 is the release date, then January 25 - 31 is the collection week. Anything submitted on February 1 onwards will be processed on a first come first serve basis.
Booking Priorities for General Teaching Space:
General teaching space is a finite university resource that serves to facilitate teaching and learning. With the significant demand for these spaces, allocation of general teaching space requires prioritization.
The booking guidelines and priorities list can be found here.